Travelling Allowances / Daily Allowances |
Travel Allowance |
Travel allowance is a payment made to employees for the expenses they incur while travelling for official purposes. These expenses may include the cost of transportation, food, and lodging. The Central Government has laid down rules and guidelines for the payment of travel allowance to its employees. These rules are known as the "Travelling Allowance Rules." The amount of travel allowance paid to an employee depends on various factors, such as the distance travelled, the mode of travel and the employee's grade pay / pay level. In general, the higher the employee's Grade Pay/ Pay Level, the higher the travel allowance paid to them. The distance travelled is also an important factor in determining the travel allowance. For example, employees travelling by air will be eligible for a higher travel allowance than those travelling by train. The Central Government has also provided for reimbursement of expenses such as taxi fares, porter charges and other incidental expenses that the employee may incur during their travel. However, the reimbursement of these expenses is subject to certain conditions, such as the production of valid receipts. |
Daily Allowance |
Daily allowance, is a payment made to employees to cover their daily expenses, such as food and lodging, during official travel. The Central Government has laid down rules and guidelines for the payment of daily allowance to its employees. These rules are known as the "Daily Allowance Rules." The amount of daily allowance paid to an employee depends on various factors such as the location of travel, the type of accommodation and the duration of the trip. The daily allowance rates are revised periodically based on inflation and other factors. For example, if an employee is travelling to a metropolitan city like Delhi or Mumbai, they are eligible for a higher daily allowance than if they were travelling to a smaller town. It is important to note that the daily allowance is meant to cover only the essential expenses incurred by the employee during their official travel. It is not meant to cover expenses such as personal phone calls, laundry, etc. |
Supplementary Rules | Description |
SR 19 | An employee in transit from one post to another ranks in the lower of the two. |
SR 25 | Conveyance Allowance (Average monthly travelling should exceed 200 km). |
S.R. 46 | TA on Tour |
S.R. 48-B | Journey by Air, International travel by Air |
SR 51 | Reimbursement of the Taxes/GST, Reimbursement of Travelling charges, Admissibility of DA in case of boarding and lodging. |
SR 71 | Local Journey, Journey beyond 8 km in the city |
SR 89 | Competent Authority : Ministry/Departments of Govt. of India and the Heads of Departments for Gazetted Officers and Head of Offices for others. |
Length of absence | Amount Payable |
If absence from HQ is <6 hours | 50% of 30% of DA (15%) |
If absence from HQ is between 6-12 hours | 50% of 70% of DA (35%) |
If absence from HQ is >12 hours | 50% of full DA |
Entitlement Tour Allowance & Daily Allowance:
Pay Level | Travel Entitlement | Accommodation Charges | TA Charges | Lump-Sum DA |
SR 51 | ||||
5 and Below | AC-III or AC Chair | Rs. 450 Per day | Rs. 113 Per Day | Rs. 500 per day |
6 to 8 | Air, Economy Class by Air, AC-II by Train | Rs. 750 per day | Rs. 225 per day | Rs. 800 per day |
9 to 11 | Air, Economy Class by Air, AC-II by Train | Rs. 2250 per day | Rs. 338 per day | Rs. 900 |
12, 13 & 13A | Air, Economy Class by Air, AC-I by Train | Rs. 4500 per day | Ac Taxi up to 50 km per day | Rs. 1000 per day |
14 and above | Business or Club Class or AC-I by train | Rs. 7500 per day | Rs. AC Taxi charges as per actual | Rs. 1200 per day |
**Amount will further increase by 25% whenever DA increases by 50%
Below level 8 no need to produce vouchers, self claim is sufficient
Tatkal/Shatabdi/Rajdhani/Duronto Trains:
Pay Level | Travel Entitlement |
12 and above | Executive / AC 1st |
6 to 11 | AC-II / Chair Car |
5 and Below | AC-III, Chair Car |
International Travel by Air (SR 48-B):
17 and above | First Class |
14 to 16 | Business/Club Class |
13 and above | Economy Class |
Timing Restrictions for TA/DA: Taken midnight to midnight
Length of absence | Amount Payable |
If absence from HQ is <6 hours | 30% of Lump sum amount |
If absence from HQ is between 6-12 hours | 70% of Lump Sum amount |
If absence from HQ is >12 hours | 100% of Lump sum amount |
TA on Transfer | |||||||||||||||||||||
Composite Transfer Grant (CTG): 1. Shall be paid at the rate of 80% of the last month’s basic pay in case of transfer involving a change of station located at ta distance of or more than 20 kms from each other, in case of less than 20 kms, then no CTG is applicable. 2. In case for transfer to and from the Island territories of Andaman, Nicobar & Lakshwadeep, CTG shall be paid at the rate of 100% of last month’s basic pay. Composite transfer grant gets by the government servant when both husband and wife are transferred from one and the same station to another same station within six months but after 60 days of the transfer of the spouse : Full CTG to the spouse transfer earlier and 50% CTG to the spouse transfer later. Packaging Grant:
Transport of Conveyance: The possession of the conveyance (either at the old or at the new station) need not be in public interest. SR- 116
In case of shared taxi, the entitlement would be actual share limited to half the mileage admissible. |
Some Important Points to remember |
1. Travelling Allowances and Daily Allowances are determined as per the pay level. 2. The time-limit for submission of claims for Travelling Allowance(TA) on retirement is 180 days, succeeding the date of completion of the journey. 3. For how many days full DA Allowance paid to the employee who go for training where boarding and lodging facilities exist : 30 Days full D.A., next 150 days Half of the D.A. (180 Days in case, where boarding and lodging facilities exists) 4. Family of a Government Servant who dies while in service, can avail Travelling Allowance (TA) advance subject to a maximum of : 75% of the likely amount of TA claim. 5. DA is counted from midnight to midnight. 6. Deputation allowance within the same city : 5% of the basic pay subject to the maximum of 4,500/- per month. 7. 6. Deputation allowance (Elsewhere) : 10% of the basic pay subject to the maximum of 9,000/- per month. 8. Daily allowance is paid for a maximum period of 180 days of absence from headquarters. 9. What is the rate of Island special duty allowances admissible to central government employees posted in Andaman and Nicobar Island and Lakshadweep (Area around capital towns)? Ans: 10% of basic pay 10. How much cash handling allowances are allowed to a person when the amount of average monthly cash disbursed is equal to or less than Rs. 5 lakh ? Ans : Rs. 700 p.m 11. In case of transfer from one post to another, T.A. entitlement shall be determined on the basis of pay of : Lower of the two grades. 11. Govt. servants participating as players/athletes, managers, coaches, masseurs or doctors, in sporting events of National/International importance within India are allowed to travel by : Rail in First Class ( By Air economic class if travelling outside India). |
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