Central Civil Services (Classification, Control and Appeal) Rules, 1965 |
Central Civil Services (Classification, Control Appeal) Rules: Introduction |
The Central Civil Services (Classification, Control and Appeal) Rules, 1965 also known as CCS CCA Rules are an important set of rules and regulations that govern the classification, control, and appeal procedures in the central civil services of India. These rules were introduced with the aim of ensuring efficiency, accountability and transparency in the functioning of the government machinery. The CCS CCA Rules apply to all employees of the central government, including those in the civil services, defence services and other government organisations that works under the aegis or administrative control of Central Government of India. CCS (CCA) Rules came into effect on 1st December, 1965. The CCS CCA Rules aim to ensure that central government employees maintain the highest standards of integrity, impartiality, confidentiality, avoiding conflicts of interests and accountability. The rules provide framework for the classification, control, and appeal processes of Central Government employees, and are considered to be an essential tool for maintaining discipline and good governance. An employee should be aware that violation of any of these rules shall lead to strict disciplinary action such as suspension, demotion, dismissal or removal from service. |
Classification |
The classification rules under CCS (CCA) rules, provide a framework for categorising government employees based on their roles and responsibilities. Central Government has categorised government employee to ensure that government employees are appropriately trained, managed and compensated as per their work. The rules also provide guidelines for the promotion and transfer of employees and establish procedures for determining seniority and pay scales. Under the CCS CCA Rules, the government employees are classified into four categories based on their level of responsibility and authority. The categories are given below: Group A: These are senior officials, such as officers of the Indian Administrative Service, Indian Police Service, and Indian Foreign Service and other services. These officers are responsible for upper level management. Group B: These are middle-level officials who may be involved in supervisory or managerial roles. Such officers are involved in middle level management. Group C: These are clerical staff or other employees who perform routine administrative tasks required for day to day functioning of an office. Group D: These are staff who perform manual or unskilled labor. |
Control |
The control rules under CCS(CCA) Rules, provide a mechanism for ensuring that central government employees abide by the conduct and classification rules. The control rules outline the procedures for initiating disciplinary action, conducting inquiries and imposing penalties on the delinquent official. Control rules also provide for an appeals process that allow employees to challenge any disciplinary action taken against them. The penalties can range from minor penalties such as warning, censure etc. to major penalties such as suspension or dismissal from service. As per CCS CCA Rules, 1965, disciplinary proceedings can be initiated against a central government employee in cases of misconduct, inefficiency, negligence, corruption or any other act that is prejudicial to the interests of the government. The rules also specify that the disciplinary proceedings can be initiated against a government servant only if there is a prima facie case against him and that the charges against him are not frivolous or vexatious. The CCS(CCA) rules provide a detailed process for conducting the disciplinary proceedings against an employee. It requires the appointment of an Inquiry Officer (IO) who shall be responsible for conducting the inquiry into the charges levelled against the accused employee. The Inquiry officer must be an senior officer and should not have any direct or indirect interest in the case. During the inquiry, the accused employee has the right to be present, to present their defence and to cross examine the witnesses. The rules also provide for the appointment of a Presenting Officer (PO), who presents the case against the delinquent official. The accused employee has the right to appeal against the penalty imposed on them. The rules provide for two levels of appeal . The first level is an appeal to the next higher authority within the department and the second level is an appeal to the Central Administrative Tribunal (CAT). CCS CCA Rules, 1965, explain the procedures for maintaining discipline and controlling the conduct of central government employees. These procedures include: a) Suspension b) Charge Sheet c) Enquiry d) Punishment e) Appeal |
Appeal |
The appeal rules provide a comprehensive framework for appealing any disciplinary action taken against a government employee. These rules establish procedures for filing an appeal, conducting a review, and determining the outcome of the appeal. The rules also provide guidelines for the composition of the appellate authority, which is responsible for hearing appeals and determining the appropriate course of action. Appeal should be presented to the authority to whom appeal lies within 45 days. It should be presented separately. Content of appeal should be material statements and arguments. In conclusion, the CCS CCA Rules are an essential component of the Central Government's efforts to promote accountability, transparency, and good governance. These rules provide a comprehensive framework for governing the conduct, classification, control, and appeal processes of government employees. By following these rules, government employees can ensure that they maintain the highest standards of integrity and professionalism, and contribute to the success of the government's mission. The CCS CCA Rules, 1965 have been in force for several decades and have been amended from time to time to ensure that they remain relevant to the changing times. These rules are an important aspect of the Indian government's effort to maintain a fair and transparent system of governance and to uphold the integrity of the civil service |
Dies Non |
| Period of absence not covered by grant of leave shall have to be treated as ‘dies non’ for all purposes i.e. pension, increment, leaves. |
Minor Penalties |
| Censure, withholding promotions, recovery for loss from his pay, reduction to a lower stage in the time scale of pay by one stage for a period not exceeding three years without cumulative effect and not adversely affecting his pension, withholding of increment.Procedure to implement minor penalties are defined in Rule 16 of CCA(CCA)Rules. |
Major Penalties |
| Compulsory retirement, dismissal from service, termination from service, reduction to a lower time scale of pay, grade, post or service from a period specified in the order of penalty which shall be a bar to promotion and with cumulative effect. Procedures to implement minor penalties are defined in Rule 14 of CCS (CCA) Rules. |
Suspension |
A suspension is a temporary withdrawal of duties. Only appointing authority or higher can suspend the delinquent official. The President is the Appointing Authority for Group A officers. Appointing Authority shall be the highest authority in case of Group B & C employees. Appointing or Disciplinary authority is the competent authority to place a Government servant under suspension. During suspension a Government servant is eligible for subsistence allowance that shall be equal to the salary as in the case of half pay leave. Recovery of GPF subscription is not permissible from the subsistence allowance.Recovery from Subsistence allowance shall compulsorily be made for - Subscription of CGEGIS, Payment of income tax, Licence fee of Govt. Accommodation and allied charges, Repayment towards loans and advances, CGHS contribution.Suspension order is generally for 90 days and should be concluded in this period only, as the case demands it can be reviewed further and can be extended for the next 90 days. After 90 days subsistence allowance can further be increased or decreased by 50%. |
Table to understand and memorise CCS(CCA)Rules at one place:
Part | CCS (CCA) Rule | Description |
Part 1 General | Rule 1 to 3 | General |
Part 2 – Classification | Rule 4 to 7 | Classification |
Rule 4 | Classification of Services | |
Part 3 – Appointing Authority | Rule 8-9 | Appointing Authority |
Part 4 – Suspension | Rule 10 | Suspension |
| Rule 10 | Appeal against the order of Suspension |
Part 5 – Penalties & Disciplinary Authorities | Rule 11-13 |
|
| Rule 11 | Penalties ( Minor & Major Penalties) |
| Rule 12 | Disciplinary Authorities |
| Rule 13 | Authority to institute proceedings |
Part 6 – Procedures for implementing penalties | Rule 14 to 21 |
|
| Rule 14 | Procedures for implementing Major Penalties |
| Rule 15 | Action on the Inquiry report |
| Rule 16 | Procedures for implementing Minor Penalties |
| Rule 17 | Communications of orders |
Part 7 – Appeals | Rule 22 to 28 |
|
| Rule 27(2) | Appeal against an order imposing any penalty under Rule 11, an Appellate Authority shall evaluate the same under provisions of this rule. |
Part 8 – Revision and Review | Rule 29 & 29-A | Revision and Review |
Part 9 – Miscellaneous | Rule 30 to 35 | Miscellaneous |
The Schedules:
Part | Description |
Part I | Central Civil Services, Group ‘A’ |
Part II | Central Civil Services, Group ‘B’ (Exempt for civilians in Defence Services) |
Part III | Central Civil Services, Group ‘C’ (Exempt for civilians in Defence Services) |
Part IV | Central Civil Services, Group ‘D’ (Exempt for civilians in Defence Services) |
Part V | Central Posts in Defence Services |
Delinquent Official | Government servant charged with misconduct |
Disciplinary Authority | Appointing authority/Punishing Authority |
Inquiry Officer | An officer appointed to hold the enquiry independently in a disciplinary proceeding |
Appellate Authority | An authority considering an appeal against an order imposing any of the penalty |
Timelines for disciplinary proceedings:
Proceeding | Time Line / No. of days |
Maximum time allowed to a govt servant to appear before inquiring authority after the receipt of Article of Charge by Inquiring Authority | 10 days |
Time limit given to a govt employee after receiving a copy of chargesheet to submit his defence and also state whether he wishes to be heard in person. | 15 days that may be extended for another 15 days.Under no condition, extension for filing defence statement shall not exceed 45 days from the date of receipt of articles of charge. |
Government servant on receipt of a copy of inquiry report shall required to submit his written representation or submission to the disciplinary authority, irrespective of whether the report is favourable or not to the Government Servant | 15 Days |
Time limit for furnishing the copies of document to the Government Servant on his application, before the commencement of the examination of witnesses | 3 Working Days |
The time limit for discovery or production of any documents which are in possession of the Government but not mentioned in the list referred in sub-rule (3) | Within 10 days |
Days can the inquiry be adjourned, in the event of production of new evidence or witness not listed before by the Inquiring Authority on behalf of the Disciplinary Authority | Three Clear days, exclusive of the day of adjournment and the day to which the enquiry is adjourned. |
Limitation of appeals | 45 days ( Appellate Authority can accept the appeal after expiry of Limitation Period) |
Time-Limit prescribed for issuing sanction against prosecution of a Government Servant | 3 Months ( 90 days) |
Time limit to forward the appeal to the Appellate Authority by the authority which made the order, or receipt of a copy of the appeal. | Without any avoidable delay. |
Time limit to review petitions addressed to Member (A), P&T board (Postal & Telecommunication) | 60 Days |
Time limit for preferring petition without submitting an appeal | 6 months before the date of order |
Government servant to submit a statement of defence against the charge sheet. | 15 days |
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