LTC - CCS (Leave Travel Concession) Rules, 1988

 

CCS (Leave Travel Concession) Rules, 1988

Introduction

CCS (Leave Travel Concession) Rules, 1988 are rules formulated by the Government of India that allow central government employees to claim reimbursement of travel expenses incurred during their leave period. These rules apply to all regular employees of the central government, including those who are serving in autonomous bodies, public sector undertakings, and other organizations that are funded by the government. These rules are designed to provide central government employees with an opportunity to travel and spend time with their families during their leave periods. The rules aim to provide a work-life balance to employees and boost their morale and productivity.

Definitions, Benefits and Eligibility

The CCS (Leave Travel Concession) Rules, 1988 provide the following benefits: Eligibility All regular employees  with at least one year of regular service in the central government are eligible for Leave Travel Concession (LTC). At least one day of legal leave should be taken by the employee Definition of family The definition of 'family' under these rules includes the employee's spouse, two surviving children or stepchildren wholly dependent on the Government Servant. Also includes wholly dependent parents, stepmother, stepfather irrespective of whether they are resigning with the government servant or not. Unmarried minor brothers and unmarried, divorced, abandoned, separated from their husband or widowed sisters and widowed daughters are also included if residing with and wholly dependent on the Government Servant. Travel entitlement The entitlement for travel depends on the grade pay of the employee. The employee can choose to travel by any mode of transport, including air, rail, and road. The entitlement for air travel is available only for employees in the higher pay bands i.e. Level 9 and above as per 7th CPC. Reimbursement of expenses The employee is entitled to reimbursement of the expenses incurred on travel, including fare, conveyance charges, and any other charges incurred in connection with the travel. The reimbursement is limited to the actual expenses incurred or as per the prescribed limits. Definition of Home Town The rules define the concept of home town, which is important for determining the eligibility of an employee for LTC. A home town is the place where the employee was born or was living before joining the service. An employee can also change his hometown i.e. once in his entire service with the approval of competent authority. Advance payment An employee can apply for an advance payment of the LTC amount to meet the expenses of the travel. The advance payment can be up to 90% of the estimated LTC amount. Block Year and Carry Forward The LTC is granted in blocks of four years, and the current block is from 2022-2025. An employee can claim LTC once in each block year, and it is mandatory to take leave to avail the LTC. If an employee is unable to utilise the LTC in any block year, he/she can carry it forward to the next block year, subject to certain conditions. Encashment The employee can also encash the LTC, in which case, the amount will be credited to the employee's account after deduction of tax. Multiple destinations An employee can visit multiple destinations during the LTC period. However, the entitlement for reimbursement will be limited to the fare for the shortest route between the places of origin and destination. Proof of Travel An employee must produce proof of travel to claim reimbursement of LTC expenses. The proof of travel includes tickets, boarding passes, and other documents related to travel. LTC for International Travel The rules allow an employee to claim reimbursement of expenses incurred on international travel under certain conditions. An employee can avail of LTC for international travel only once in their entire service and must travel by the national carrier or the airline that has a code-sharing agreement with the national carrier.

LTC benefits and conditions in case of Old Employees, New Employees and Unmarried Employees
Old Employee	Can take Home Town or All India In first two years of block year	Can take Home Town or All India In last two years of block year. (But no two LTC can be taken, one should be Home town and other should be All India LTC)
New Employee	1st 3 years should be Home town LTC	4th year shall be all India LTC. No block year in case of a new employee, he/shall be given LTC for 1st 8 years.
Unmarried Employee	Every year home town can be taken	No grace period, if every year home town is taken then No All India LTC.

 

Some Important points to remember

1.  Employees under suspension will not be eligible for LTC but his/her family shall be eligible for LTC. 2.   Flight entitlement begins from level 9, business class from level – 14 3.   LTC can be availed during – Maternity leave, study leave, EL, CL, HPL, or any other legal leave. 4.   No limit for distance. 5.   Minimum 30 leaves should be in the account after encashment. Maximum Six Times Earned Leaves can be credited, maximum 60 EL can be encashed for LTC. 6.   Penal interest to be charged on unutilized advances from the defaulters: 2% over the interest rate over GPF. 7.   If journey by train – Advance can be taken 125 days before the proposed date if any other means – 65 days. 8.   No age limit for dependent unmarried daughters. 9.   Sanctioning Authority for LTC advance: Head of Office 10.   The Head of the Department is authorized to change the Home Town already declared  by the Government Servant. 11.   In the case of LTC, a family can travel in one or more groups, but each group should complete its return journey within 6 months from the date of its outward journey. 12.   A claim for reimbursement of expenditure incurred on journey under leave travel concession shall be submitted within three months after the completion of the return journey if no advance is taken. 13.   LTC cannot be availed during : Closed holiday 14.   Penalty under Rule 16 of LTC Rules, 1988 for fraudulent claim of LTC : The government servant shall not be allowed the next two sets of the LTC in addition to the sets already withheld. 15.   If the family travels separately from a government servant, the advance may also be drawn separately to the extent admissible.  16.   Block Year for LTC to be debited (Availed) is decided from the date of outward journey.

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